Privacy Policy

Privacy Policy for PDFOutput

Effective Date: July 11, 2025

At PDFOutput, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and protect your data when you use our web application to connect a Notion Database and upload Google Doc files to automate PDF document generation. By using our service, you agree to the practices described in this policy.

1. Information We Collect

We collect the following types of information when you use PDFOutput:

  • Email Address: Your email address is required for account creation and authentication to access our service.
  • Notion Access Token: To connect your Notion Database via our Notion-approved official integration, we collect and store a notion_access_token to securely access your database and retrieve data for document generation.
  • Uploaded Google Doc Files: You may upload Google Doc files used as templates for document generation. These files may contain placeholder text (e.g., {{Name}},{{Address}}, {{InvoiceNumber}}) that corresponds to data in your Notion Database.
  • Notion Database Data: Data from your Notion Database, accessed via the Notion-approved integration, may include personal information such as names, addresses, or other fields you define in the database (e.g., Name, Address, InvoiceNumber).
  • Usage Data: We collect information about how you interact with our website, such as your IP address, browser type, device information, and pages visited, to improve our services and ensure functionality.
  • Contact Information (Optional): If you contact us (e.g., via support forms or email), we may collect your name, email address, or other provided information to respond to your inquiries.

2. How We Use Your Information

We use the information we collect to:

  • Provide Our Service: Connect your Notion Database using the notion_access_token and process your uploaded Google Doc files to generate PDFs. The data from your Notion Database is used solely to populate the placeholders in the Google Doc templates and create the output PDFs, which are delivered as downloadable PDFs.
  • Authenticate Users: Use your email address to manage account access and authentication via our service.
  • Improve Our Platform: Analyze usage data to enhance the functionality, performance, and user experience of PDFOutput.
  • Communicate with You: Respond to your inquiries or provide support if you contact us.
  • Security: Monitor and protect our platform from unauthorized access or misuse.

We do not use your data for marketing purposes or share it with third parties, except as described in this policy.

3. Data Storage and Security

Storage: Uploaded Google Doc files and data accessed from your Notion Database are stored temporarily on our servers only for the duration required to process your PDF generation request. Once the generated PDFs (delivered as a ZIP file) are created, the uploaded files and accessed data are automatically deleted from our servers within a short period (typically within 24 hours). The notion_access_token is stored securely for as long as you maintain an active account to enable ongoing access to your Notion Database.

Security: We implement industry-standard security measures, including encryption and secure data transmission (e.g., HTTPS), to protect your email address, notion_access_token, Google Doc files, and Notion Database data from unauthorized access, loss, or misuse. Our Notion-approved official integration ensures secure access to your Notion Database. However, no online service is completely secure, and we encourage you to avoid including sensitive or personal information in your Google Doc templates or Notion Database unless necessary.

4. Data Sharing

We do not sell, rent, or share your personal information, notion_access_token, Google Doc files, or Notion Database data with third parties, except in the following cases:

  • Notion Integration: We use a Notion-approved official integration to access your Notion Database, which requires the secure transmission of your notion_access_token to Notion’s servers as per their API requirements.
  • Service Providers: We may use trusted third-party services (e.g., cloud hosting providers) to process and store data temporarily. These providers are bound by strict confidentiality agreements and comply with applicable data protection laws.
  • Legal Obligations: We may disclose your information if required by law, such as in response to a court order or legal process.

5. Your Rights

You have the following rights regarding your data:

  • Access: You can request access to the data we have collected about you, including your email address and notion_access_token (though we typically do not retain uploaded files or Notion Database data after processing).
  • Deletion: You can request that we delete any data we hold about you, including your email address and notion_access_token, subject to legal obligations.
  • Opt-Out: Since we do not use your data for marketing, there is no need to opt out of promotional communications.

To exercise these rights, please contact us at notionformyuse@gmail.com.

6. Data Retention

We retain uploaded Google Doc files and Notion Database data only as long as necessary to fulfill your PDF generation request (typically up to 24 hours). Your email address and notion_access_token are retained for as long as you maintain an active account to enable ongoing access to our service. Usage data (e.g., IP addresses, analytics) may be retained for a longer period to improve our services and ensure security, but it is anonymized where possible.

7. Third-Party Links

Our website may contain links to third-party sites (e.g., Notion’s website for integration setup or our About page). We are not responsible for the privacy practices of these sites. Please review their privacy policies before providing personal information.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on this page with a revised effective date. We encourage you to review this policy periodically.

9. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:
Email: notionformyuse@gmail.com

Thank you for trusting PDFOutput with your document generation needs. We are committed to safeguarding your privacy and providing a secure, reliable service.